Associate Sales Administration Manager

Job Locations US-MD-Rockville
Job ID
Regular Full-Time


Bethesda Softworks is looking for a highly organized Assistant Sales Administration Manager to support the global sales organization in coordinating all aspects and details of global sales administration.  If you are a team player, think outside the box, and possess the key ingredients below, then this could be the career move you’ve been waiting for.


  • Aggregate all global sales activity, inclusive of sales results, channel marketing activity, competitive data and outstanding action items into a weekly recap to senior management.
  • Deploy and maintain department-wide communication, productivity and management software to ensure coordination of global sales efforts.
  • Coordinate sales meetings, create agendas, and prepare meeting minutes.
  • Communicate action items from weekly sales meetings into tasks required of global sales representatives.
  • Plan, coordinate and execute all retail trade shows and manage sales representatives’ attendance at consumer shows.
  • Maintain various department trackers including sample list, account profiles and price lists.
  • Prepare purchase requisitions for sales expenditures and track status.
  • Manage external vendors purchases, track status and ensure on time delivery of items ordered.
  • Coordinate and schedule Sales representatives travel ensuring tracking within authorized budgets.
  • Ensure timely completion of monthly expense reports according to financial standards.
  • Request and publish product IDs internally and externally.
  • Manage all shipping and receiving for department.
  • Maintain comprehensive sales calendar.

Preferred Skills

  • BS in Business or Marketing or equivalent field.
  • 5+ years’ experience in sales or administrative role.
  • Ability to prioritize and execute tasks in a high-pressure environment.
  • Excellent organizational skills.
  • Clear and concise communicator.
  • Ability to synthesize conversation into notes and actions.
  • Strong aptitude with Microsoft Office suite.
  • Familiarity with Confluence, Teams and Slack.
  • Experience with Oracle a plus.

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